Chat with style with Microsoft Teams

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Microsoft teams is the new communication tool that Microsoft is adding to Office 365 subscriptions.

With the Microsoft teams coming out this week, here are some tricks to add style to your conversations.

The chat tool allow you to add text, attachments, emojis, sticker and video conversations.

Adding text

You can add style to your text conversation by clicking on , where you can set your text to bold, Italic and more.

You can also add style to the chat by using the Markdown syntax.

Here are some commands that you can use in your chat box.

*yourboldtext* will show the text in bold

_yourItalicText_ will show the text in Italic

[YourTextInSquareBracket](YourUrlInParenthesis) will put a hyperlink on your text.

Here is list of what you can do with Markdown in Microsoft Teams:

Name

Action

Example

Bold text

*bold*

bold text

Italic text

_italic_

italic text

Strikethrough

~strikethough~

Numbered list

Start your conversation with 1. Item one

Then when you click enter the numbered list will continue

<number>

1. Item one
2. Item two

Unordered list (use * or -)

*,-

· Item one
· Item two

Hyperlink (Add your text between square brackets)

[Text](URL)

Here’s a link.

Multi-line code block

”’

(not available)

Inline block of code

‘[text]’

(not available)

Header

###

Header

Source: https://support.office.com/en-us/article/Getting-the-best-messaging-experience-f3a917cb-1a83-42b2-a097-0678298703bb?ui=en-US&rs=en-US&ad=US

Adding Emojis

Adding Stickers

Adding attachments

Adding attachment to your conversation is cool, but you have to make sure that you have a great naming convention to find your document. There is no search available (at the moment), you have to rely on the file name.

The attachment tool will show you your most recent documents, documents from your OneDrive for Business or the documents from your team.

For more information, see this link: Getting the best messaging experience

 

If you like keyboard shortcuts, here is a list of shortcuts that can be used with Microsoft Teams.

https://support.office.com/en-us/article/Microsoft-Teams-keyboard-shortcuts-c796cc2e-249a-4ec3-9cd7-00766905aa56

Have fun with team conversations.

Global availability of Microsoft Teams

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Microsoft is holding an online session on March 14th at 8:30 a.m. to launch the global availability of Microsoft Teams. Follow this link to signup https://blogs.office.com/2017/03/07/join-us-for-an-online-event-to-celebrate-the-global-availability-of-microsoft-teams/

Microsoft Teams is a Chat based tool that has been available to Office 365 customer that have activated First Release. The new tool has received great reviews and will be globally available on March 14th.

If you want to learn more about teams have a look at this page https://techcommunity.microsoft.com/t5/Office-365-Blog/A-New-Release-Strategy-Preparing-for-Teams-Release/ba-p/52215, where you will find explanation and the following links.


Restrict access to SharePoint Online from network location

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Office 365 now offers an option to allow access to SharePoint Online site from only specific IP addresses.

To allow access to your SharePoint Online sites from specific IP address locations:

  • Sign in to your Office 365 administration center
  • Go to the SharePoint administration center
  • On the left navigation bar click on Device Access
  • Specify the IP addresses that you want to allow

Important: Make sure you enter your external (internet IP address). If you enter the wrong IP address you will not have access to all SharePoint Online sites including the SharePoint Administration center. In this case, you will need to open a ticket with the Office 365 support team to remove the restriction for you.

If you try to access a SharePoint Online site from an IP address that is not in the allow list, you will receive this message:

access-restricted

Note: At the time of writing this article, in order to allow access to SharePoint Online from only specific IP addresses, you might have to activate first release

See this article to activate first release: https://tremblayse.wordpress.com/2017/02/09/office-365-first-release/

Office 365 groups and Microsoft Dynamics CRM

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Office 365 groups are a great way to collaborate. Microsoft has added integration of the Office 365 groups with Microsoft Dynamics CRM. As an example you could create an Office 365 group for a new account or a new opportunity that you have in your CRM.

In order to use the groups in CRM, there are some configurations to be done by your administrator.

Here is what you need to do to enable Office 365 group collaboration from Microsoft Dynamics CRM.

Requirements

To be able to use Office 365 groups your users need an Office 365 licence with an Exchange Mailbox and SharePoint Online.

Then you will need to deploy the group solution in your CRM entity

Deploy Office 365 Group solution to CRM

Connect to your Office 365 subscription using the tenant global administrator account, in the Office 365 Admin Center click on CRM

In the CRM Online Administration Center,

  • Click on Instances
  • Select your CRM Online instance
  • Click on the pen beside Solutions to add the Office 365 Groups solution.

If the solution is already installed you will see it listed in the Manage your Solutions section

Manage Permissions

The following steps will explain you how to verify permission In order to integrate Office 365 Groups in Microsoft Dynamics CRM

Click on CRM from the App Launcher

Click on Settings, then Security

In the Security page, click on Security Roles

Select the security role that you want to allow to use the Office 365 Groups

  • Click on the Customization Tab
  • In the Miscellaneous Privileges section, make sure that ISV Extensions is selected

Configure Office 365 groups in CRM

To configure the Office 365 groups, go back to the CRM administration tool

  • Click on Settings
  • Click on Office 365 Groups

Add an Entity, in my example I have added Account

Note that you have the option to auto create a group when an Account is created

Then click Publish All

Create an Office 365 group for a CRM Account

To create an Office 365 Groups for a CRM account

  • Goto CRM from the App Launcher
  • Click on the menu, select the Sales Group
  • In the Customers Section select Accounts

In the account list:

  • Select your account
  • On the nav bar click on the arrow next to your account
  • Click on Office 365 groups

Here I have Selected Bellows College, you have the option of creating a new group or joining an existing group.

When creating a new group you will see the following message

Once the group creation is completed, you will have full access to the Office 365 Group from your CRM Account

You can read more about Office 365 Groups in this article: https://tremblayse.wordpress.com/2016/09/19/office-365-groups-and-planner-the-new-collaboration-way/

Office 365 Groups and Planner – the new collaboration way!

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Last week I was speaking at SharePoint Saturday Cambridge (UK) about groups and planner. Every time I talk about groups and Planner I am surprise that there are still some people that don’t know much about it, so I decided to do a little write up about it.

What are Groups for?

Groups makes it easy for Office 365 users to share: Email, calendar events, documents, notes and tasks (when Planner is available to all). There is a mobile app to access and update Group content. With the Group connectors, you are able to view information from multiple external collaboration and productivity tools/apps in your Group.

“Office 365 Groups is a feature developed with collaboration in mind. It works with the Office 365 apps you use already so you can collaborate with your teammates when writing documents, creating spreadsheets, working on project plans, scheduling meetings, or sending email.” Source: https://support.office.com/en-us/article/Learn-about-Office-365-Groups-b565caa1-5c40-40ef-9915-60fdb2d97fa2

What is required to have Groups?

Groups are part of Office 365 and requires one of these Office 365 subscriptions:

  • E1-E5
  • A1-A4
  • G1-G4
  • Business Essentials
  • Business Premium
  • Business, Small Business Premium at Midsize Business plans
  • Kiosk

To participate in Groups, users need both a OneDrive for Business license and an Exchange Online license.

How to create Groups?

Office 365 Groups can be created in different ways. The easiest way is to open Outlook Online or Outlook 2016 and create a new group.

Office 365 Global administrators can create groups for the Tenant administration portal or from the Office 365 mobile administration tool.

When Planner will be available on your tenant, a groups will be created when you create a new Planner plan.

If you have configured Groups and Dynamics CRM integration, you will be able to create groups from Dynamics.

Groups can also be created with PowerShell

Who can create Groups?

Out of the box any one with the right Office 365 subscription and an Exchange Online Mailbox is able to create a Group.

Can we manage who can create Groups?

The Office 365 Global Administrator can apply rules to:

  • Disable Group creation for everyone or for a subset of users
  • Set up naming convention for new groups (adding prefixes or suffixes when creating Groups and email address)
  • Add quotas to Groups
  • Allow send as the Group

Note: At the moment of writing this article, some of these rules don’t apply when you create Plans (Planner) or when you create groups from CRM. It’s on the roadmap to fix these issues.

In the next weeks I will try to publish some How to articles to help you to use and manage the Groups.

Network planning and performance tuning for Office 365

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Microsoft has released great information on how to help plan Network and performance for Office 365.  Below you will find a list of usefull links.

Network and migration planning resources for Office 365

Performance tuning and troubleshooting resources for Office 365

See the full article here

More information about performance tuning for SharePoint Online