Last week I was speaking at SharePoint Saturday Cambridge (UK) about groups and planner. Every time I talk about groups and Planner I am surprise that there are still some people that don’t know much about it, so I decided to do a little write up about it.

What are Groups for?

Groups makes it easy for Office 365 users to share: Email, calendar events, documents, notes and tasks (when Planner is available to all). There is a mobile app to access and update Group content. With the Group connectors, you are able to view information from multiple external collaboration and productivity tools/apps in your Group.

“Office 365 Groups is a feature developed with collaboration in mind. It works with the Office 365 apps you use already so you can collaborate with your teammates when writing documents, creating spreadsheets, working on project plans, scheduling meetings, or sending email.” Source: https://support.office.com/en-us/article/Learn-about-Office-365-Groups-b565caa1-5c40-40ef-9915-60fdb2d97fa2

What is required to have Groups?

Groups are part of Office 365 and requires one of these Office 365 subscriptions:

  • E1-E5
  • A1-A4
  • G1-G4
  • Business Essentials
  • Business Premium
  • Business, Small Business Premium at Midsize Business plans
  • Kiosk

To participate in Groups, users need both a OneDrive for Business license and an Exchange Online license.

How to create Groups?

Office 365 Groups can be created in different ways. The easiest way is to open Outlook Online or Outlook 2016 and create a new group.

Office 365 Global administrators can create groups for the Tenant administration portal or from the Office 365 mobile administration tool.

When Planner will be available on your tenant, a groups will be created when you create a new Planner plan.

If you have configured Groups and Dynamics CRM integration, you will be able to create groups from Dynamics.

Groups can also be created with PowerShell

Who can create Groups?

Out of the box any one with the right Office 365 subscription and an Exchange Online Mailbox is able to create a Group.

Can we manage who can create Groups?

The Office 365 Global Administrator can apply rules to:

  • Disable Group creation for everyone or for a subset of users
  • Set up naming convention for new groups (adding prefixes or suffixes when creating Groups and email address)
  • Add quotas to Groups
  • Allow send as the Group

Note: At the moment of writing this article, some of these rules don’t apply when you create Plans (Planner) or when you create groups from CRM. It’s on the roadmap to fix these issues.

In the next weeks I will try to publish some How to articles to help you to use and manage the Groups.

Advertisements